Additional Item

Additional Item

Call to Order

CALL TO ORDER 5:00 P.M.
ROLL CALL COUNCIL MEMBER JOYCE AHN
COUNCIL MEMBER JOSÉ TRINIDAD CASTAÑEDA
COUNCIL MEMBER CONNOR TRAUT
MAYOR PRO TEM SUSAN SONNE
MAYOR ARTHUR C. BROWN
INVOCATION JONATHAN LEE, BUENA PARK POLICE DEPARTMENT CHAPLAIN
PLEDGE OF ALLEGIANCE JIM BOX, DIRECTOR OF COMMUNITY SERVICES

City Manager Report

CITY MANAGER REPORT AARON FRANCE, CITY MANAGER

Presentations

SAVANNA SCHOOL DISTRICT WINGS PROGRAM PERFORMANCE AND UPDATE

PRESENTATION OF 2023 BUENA PARK AMERICANA CITIZEN OF THE YEAR TO
CAROL MCCANN AND PRESENTATION OF 2023 AMERICANA PERSON OF THE YEAR TO
LIZ DUNSTER
By Howard Kummerman, Executive Director of Cypress College Foundation

PROCLAMATION RECOGNIZING FEBRUARY 2023 AS BLACK HISTORY MONTH
Presented to Pastor Dion Thomas, SonRise Community Christian Church

BUENA PARK POLICE DEPARTMENT LIFESAVING AWARD
Presented to Officer Sarah Moeller

BUENA PARK POLICE DEPARTMENT AWARD OF MERIT
Presented to Officer Efrain Rubalcava

BUENA PARK POLICE DEPARTMENT MEDAL OF COURAGE
Presented to Corporal David Bernal and Officer Jonathon Choi

Oral Communication

This is the portion of the meeting set aside to invite public comments regarding any matter within the jurisdiction of the City Council. Public comments are limited to no more than three minutes each. If comments relate to a specific agenda item, those comments will be taken following the staff report for that item and prior to the City Council vote. Those wishing to speak are asked to complete a speaker identification form located at the council chamber entrance and place it in the box near the speaker’s lectern. Those wishing to speak using the videoconferencing feature are asked to raise your hand now by either dialing *9 or the raise hand feature.

Consent Calendar

CONSENT CALENDAR (1 – 19)
The items listed under the Council Consent Calendar are considered routine business and will be voted on together by one motion unless a Council Member requests separate action. At this time the City Council or public may ask to speak on any item on the Consent Calendar.

1. APPROVAL OF MINUTES
Recommended Action: Approval of Minutes of the Special and Regular City Council Meetings of January 24, 2023.

2. RESOLUTIONS APPROVING CLAIMS AND DEMANDS
Recommended Action: Adopt resolutions.

3. TREASURER'S REPORT FOR THE MONTH OF DECEMBER 2022
Purpose: Review the Treasurer’s Investment Report prepared by the Finance Department for the month of December 2022. There is no fiscal impact in receiving this report.
Recommended Action: 1) Receive and file the reports.

4. PROCLAMATION RECOGNIZING FEBRUARY 2023 AS BLACK HISTORY MONTH
Recommended Action: Approve Proclamation.

5. PROCLAMATION HONORING CAROL MCCANN AS THE 2023 AMERICANA CITIZEN OF THE YEAR Recommended Action: Approve Proclamation.

6. PROCLAMATION HONORING LIZ DUNSTER 2023 AMERICANA PERSON OF THE YEAR Recommended Action: Approve Proclamation.

7. FINAL PAYMENT FOR THE EHLERS EVENT CENTER STOREFRONT REPLACEMENT PROJECT Purpose: Authorize the Public Works Department to issue final payment and file a Notice of Completion for the Ehlers Event Center Storefront Replacement Project. This project is funded by the Park-in-Lieu Fund (Account No. 32-9806-290135). Recommended Action: 1) Accept project as complete and approve final payment to At Your Service Construction & Energy, Inc. in the amount of $215,849.50; and 2) Direct the Public Works Department to file a Notice of Completion

8. AUTHORIZATION OF PAYMENTS TO DELTA MOTOR COMPANY, INC. FOR EMERGENCY REFURBISHMENT AND EMERGENCY STORM WATER PUMP REPAIR SERVICES; FINDING THE PROJECT CATEGORICALLY EXEMPT FROM CEQA (CLASS 1 – MAINTENANCE/REPAIR OF EXISTING FACILITIES) Purpose: Authorize payments to Delta Motor Company, Inc. for emergency refurbishment of three storm water pumps serving the Dale Street Underpass. Associated costs in the amounts of $26,359.50 and $15,579.75 will be funded by the Storm Drain Improvements Project budget (Account No. 52-9806-490025). Recommended Action: 1) Authorize payment in the amount of $15,579.75 to Delta Motor Company, Inc. for emergency storm water pump refurbishment of pump #1 and pump #4 at the Dale Street Underpass; and 2) Authorize payment in the amount of $26,359.50 to Delta Motor Company, Inc. for emergency storm water pump refurbishment of pump #3 at the Dale Street Underpass.

9. RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND APPROVAL OF A CONTRACT WITH AYALA ENGINEERING, INC. FOR THE SEWER MANHOLE IMPROVEMENTS AT VARIOUS LOCATIONS FOR FY 2022-2023 PROJECT; FINDING THE PROPOSED PROJECT EXEMPT FROM CEQA (CLASS 1 – REPAIR/MINOR ALTERATION TO EXISTING FACILITIES) Purpose: Approve project plans and specifications and authorize the Public Works Department to hire a contractor to construct the sewer manhole improvements at various locations. This project is included in the Capital Improvement Program budget and will be funded by the Water Enterprise Fund (Account No. 52-9806-499920). Recommended Action: 1) Adopt a resolution approving specifications and exhibits for the Sewer Manhole Improvements at Various Locations for Fiscal Year 2022-2023 Project; 2) Find the project exempt from CEQA (Class 1 - Repair / Maintenance / Minor Alteration to Existing Facilities); 3) Award a contract to Ayala Engineering, Inc. in the amount of $287,130; 4) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the contract; 5) Authorize contingency funds in the amount of $12,870 in the same purchase order; and 6) Authorize the City Manager and City Clerk to execute the contract.

10. PROFESSIONAL SERVICES AGREEMENT WITH RECORDS CONTROL SERVICES, INC. (RCS) FOR A CITYWIDE RECORDS INFORMATION MANAGEMENT PROGRAM Purpose: Authorize the City Clerk's Office to hire a consultant to create a citywide records and information management program. Associated costs in the amount of $42,000 will require a budget allocation from the undesignated General Fund balance. Recommended Action: 1) Approve a professional services agreement with Records Control Services, Inc. (RCS) for a citywide Records Information Management (RIM) Program in the amount of $42,000; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; 3) Authorize the City Manager and City Clerk to execute the agreement; 4) Dispense with competitive bidding pursuant to Buena Park Municipal Code Section 3.28.080(D); and 5) Approve a budget amendment from the undesignated General Fund balance in the amount of $42,000 for this purpose.

11. LEASE AGREEMENT WITH THE CHRISTOPHER CLUB (KNIGHTS OF COLUMBUS) FOR THE PROPERTY LOCATED AT 8411 KASS DRIVE; FINDING THAT THE PROPOSED LEASE IS EXEMPT FROM CEQA (CLASS 1 – OPERATION OF EXISTING FACILITY) Purpose: Authorize the Public Works Department to lease an unused piece of City property to the Christopher Club of Buena Park. The City would receive a lease payment in the amount of $300 per year with approval of this item. Recommended Action: 1) Approve a lease agreement with the Christopher Club (Knights of Columbus) for the property located at 8411 Kass Drive; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; 3) Authorize the City Manager and City Clerk to execute the agreement; and 4) Find such actions categorically exempt from the California Environmental Quality Act (“CEQA”) under Section 15301 of the CEQA Guidelines (Class 1 Exemption).

12. RESTRICTED PROJECT GRANT AGREEMENT (GRANT NO. 202301) WITH PROVIDENCE ST. JUDE HOSPITAL FOR 2023 GRANT FUNDING Purpose: Authorize the Community Services Department to execute a grant agreement with Providence St. Jude Hospital for construction of community garden plots at Ehlers Event Center and Bellis Park, and the purchase of a SPARK 3-6 Physical Education Curriculum Equipment Package. This item will accept a total of $33,500 in grant funds for these projects. Recommended Action: 1) Approve a grant agreement with Providence St. Jude Hospital for the year 2023; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; 3) Authorize the City Manager to execute the Grant Agreement; 4) Accept grant funds in the amount of $33,500; 5) Appropriate $19,000 for the construction of Community Gardens at Bellis Park; 6) Appropriate $7,500 for the construction of Community Gardens at the Ehlers Event Center; and, 7) Appropriate $7,000 for the purchase of a SPARK 3-6 Physical Education Curriculum Equipment Package.

13. MEMORANDUM OF UNDERSTANDING WITH ORANGE COUNTY SHERIFF’S DEPARTMENT (OCSD) TO TRANSFER FUNDS RELATED TO THE 2022 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR OVERTIME EXPENDITURES WORKING COLD CASE VIOLENT CRIMES Purpose: Authorize the Police Department to execute a memorandum of understanding to accept grant funds to supplement detective overtime expenditures to investigate and solve cold case violent felonies. Associated grant funds in the amount of $15,736 will be used for this purpose. Recommended Action: 1) Approve a Memorandum of Understanding with the Orange County Sheriff’s Department (OCSD) to transfer funds for the 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) Program for supplemental funding to cover overtime expenditures for detectives to investigate cold case violent crimes; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the Memorandum of Understanding; 3) Authorize the City Manager and City Clerk to execute the Memorandum of Understanding; 4) Approve a budgetary action to appropriate funds in the amount of $15,736; and 5) Authorize the Police Department to work overtime hours to complete investigations in unsolved violent felonies.

14. AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH CINTAS CORPORATION NO. 3 FOR UNIFORM RENTAL AND LAUNDRY SERVICES FOR CITY UNIFORMED PERSONNEL IN THE PUBLIC WORKS AND COMMUNITY SERVICES DEPARTMENTS Purpose: Authorize the Public Works Department to extend the agreement with the City's current contract provider for uniform rental and laundry services. Associated costs in the approximate amount of $25,000 were previously budgeted for this purpose (Account No. 11-6370-160105). Recommended Action: 1) Approve Amendment No. 2 to the professional services agreement with Cintas Corporation No. 3 for uniform rental and laundry services for uniformed personnel in the Public Works and Community Services Departments from February 28, 2023, through February 28, 2024; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the amendment; and 3) Authorize City Manager and City Clerk to execute the amendment.

15. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUENA PARK, CALIFORNIA, DECLARING CERTAIN REAL PROPERTY OWNED BY THE CITY TO BE "SURPLUS LAND" UNDER THE SURPLUS LAND ACT (7711-7733 BEACH BOULEVARD, BUENA PARK, CA) Purpose: Declare City-owned property to be “surplus land” for purposes of the SLA as a preliminary step in the City’s efforts to facilitate the sale and development of the Property. Recommended Action: 1) Adopt the attached Resolution declaring the City-owned real property located at 7711-7733 Beach Boulevard, Buena Park, CA (“Property”) to be “surplus land” pursuant to the California Surplus Land Act (California Government Code § 54220 et seq., the “SLA”).

16. RESOLUTION APPROVING THE CITY OF BUENA PARK STATEMENT OF INVESTMENT POLICY DATED FEBRUARY 14, 2023 Purpose: Authorize the Director of Finance/City Treasurer to invest idle money in the City Treasury not required for the immediate necessities of the City as he deems appropriate, as allowed by State law. There is no direct budget impact with the approval of this item. Recommended Action: 1) Adopt a resolution approving the City of Buena Park Statement of Investment Policy dated February 14, 2023.

17. AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 3.48 OF THE BUENA PARK MUNICIPAL CODE RELATING TO THE CITY MANAGER'S AUTHORITY TO APPROVE AND EXECUTE CERTAIN CONTRACTS; A RESOLUTION OF THE CITY COUNCIL REPEALING EXISTING AND ESTABLISHING NEW PURCHASING POLICY LIMITS PURSUANT TO CHAPTER 3.28 OF THE BUENA PARK MUNICIPAL CODE; AND AMENDMENTS TO CITY COUNCIL POLICY NO. 7 - CLAIM SETTLEMENTS; POLICY NO. 13 - CHANGE ORDERS AND CHANGE ORDER QUANTITIES ON CAPITAL IMPROVEMENT PROJECTS; AND POLICY NO. 14 – APPROVAL AND EXECUTION OF CONTRACTS Purpose: Increase the contracting authority of the City Manager to account for inflation and to improve the efficiency of City business and operations. There is no direct budget impact associated with this item. Recommended Action: 1) Adopt an Ordinance Amending Chapter 3.48 of the Buena Park Municipal Code (Approval and Execution of Contracts) Relating to the City Manager's Authority to Approve and Execute Certain Contracts; 2) Adopt a Resolution Repealing Resolution No. 12289 and Establishing Purchasing Policy Limits Pursuant to Chapter 3.28 of the Buena Park Municipal Code; and, 3) Approve amendments to the following Policies of the City Council: Policy No. 7 - Claim Settlements; Policy No. 13 - Change Orders and Change Order Quantities on Capital Improvement Projects; and, Policy No. 14 - Approval and Execution of Contracts.

18. ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR YEAR ENDED JUNE 30, 2022 Purpose: Receive and file the Annual Comprehensive Financial Report (ACFR). There is no budget impact with the approval of this item. Recommended Action: 1) Receive and file the Annual Comprehensive Financial Report (ACFR) for the year ended June 30, 2022.

19. A REPORT TO THE CITY COUNCIL REGARDING THE EXISTENCE OF A LOCAL EMERGENCY IN THE CITY OF BUENA PARK REGARDING THE COVID-19 VIRUS Purpose: Receive and file a report regarding the City's actions regarding COVID-19. There is no direct budget impact with the receipt of this item.
Recommended Action: 1) Receive and file the report.

Item 20

RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AWARD A CONTRACT FOR THE 2021-2022 AND 2022-2023 SEWER MAIN LINING IMPROVEMENTS AT VARIOUS LOCATIONS PROJECT; FINDING THE PROJECT CATEGORICALLY EXEMPT FROM CEQA (CLASS 1 – MAINTENANCE/REPAIR OF EXISTING FACILITIES) Presented by Annie Singhal, Assistant Engineer

Purpose: Approve project specifications and exhibits, and authorize the Public Works Department to hire a contractor to complete sewer main improvements at various locations within the City. This project is included in the Capital Improvement Program budget, and will be funded by the Water Enterprise Fund (Account No. 52-9806-490015).

Recommended Action: 1) Adopt a resolution approving specifications and exhibits for the 2021-2022 and 2022-2023 Sewer Main Lining at Various Project Locations; 2) Find that the project is exempt from the California Environmental Quality Act as a Class 1 Exemption; 3) Award a contract to Tunnelworks Services, Inc. in the amount of $790,897.50; 4) Authorize contingency funds in the amount of $80,000 in the same purchase order; 5) Authorize a purchase order for The Solis Group in the amount of $6,725 for Community Workforce Agreement (CWA) project administration; 6) Authorize a budget transfer in the amount of $25,000 from the Miscellaneous Sewer Improvements Account (Account 52-9806-490010) for this purpose; 7) Authorize the City Manager and City Attorney to make any non-monetary changes to the contract; and, 8) Authorize the City Manager and City Clerk to execute the contract.

Item 21

AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT NO. 22-1 CD WITH CASC ENGINEERING AND CONSULTING, INC. TO IMPLEMENT THE 2021-2029 HOUSING ELEMENT BY UPDATING THE CITY'S GENERAL PLAN LAND USE ELEMENT AND ZONING CODE FOR RESIDENTIAL AND MIXED-USE DEVELOPMENT AND ASSOCIATED ENVIRONMENTAL CLEARANCE Presented by Swati Meshram, PhD, AICP, LEEP AP

Purpose: Authorize the Community and Economic Development Department to amend an existing agreement with a consultant to provide additional services and to extend the term of the contract. Associated costs in the amount of $303,038 will require a budget allocation from the undesignated General Fund balance.

Recommended Action: 1) Approve Amendment No. 1 to Professional Services Agreement No. 22-1 CD with CASC Engineering and Consulting, Inc. in the amount of $303,038 to provide additional services for the General Plan Land Use Element update, Zoning Code update related to residential and mixed use zones, and associated environmental clearance, and extend the contract to October 31, 2024; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the amendment; 3) Authorize the City Manager and the City Clerk to execute the amendment; and 4) Approve a budget allocation in the amount of $303,038 from the undesignated General Fund balance.

Item 22

ANNUAL REPORT FOR BUENA PARK TOURISM MARKETING DISTRICT (TMD) Presented by Sara Copping, Visit Buena Park Executive Director and Gina Reed, Civitas Advisors
Purpose: Approve the Buena Park Tourism Marketing District FY22-23 Annual Report. There is no budget impact associated with this item.
Recommended Action: 1) Approve and file the Buena Park Tourism Marketing District (BPTMD) FY22-23 Annual Report.

Item 23

PROFESSIONAL SERVICES AGREEMENT WITH PACE ADVANCED WATER ENGINEERING FOR DESIGN SERVICES FOR THE PEAK PARK AND BOISSERANC PARK POOL IMPROVEMENTS PROJECT Presented by Mina Mikhael, P.E., Director of Public Works/City Engineer
Purpose: Authorize the Public Works Department to hire a consultant for design services related to the Peak Park and Boisseranc Park Pool Improvements Project. Associated costs in the amount of $86,920 will be funded by the Park In-Lieu Fund (Project Account No. 32-9806-290163).
Recommended Action: 1) Approve a Professional Services Agreement with Pace Advanced Water Engineering in the amount of $86,920 for design services for the Peak Park and Boisseranc Park Pool Improvements Project; 2) Authorize the City Manager and City Attorney to make any necessary, non-monetary changes to the agreement; and 3) Authorize the City Manager and City Clerk to execute the agreement.

Mayor/City Council Reports & Calendar

MAYOR/CITY COUNCIL REPORTS & CALENDAR
a. Scheduling dates for future City Council meetings.
b. Identifying items for future discussion.

Item 24

STUDY SESSION (24 – 29) (Reconvene in the Council Chamber)

REPORT TO THE CITY COUNCIL REGARDING THE HUMAN RELATIONS COMMITTEE STRATEGIC PLAN Presented by Eddie Fenton, Assistant City Manager

Item 25

DISCUSS AND PROVIDE DIRECTION REGARDING ATTENDANCE AT THE ASSOCIATION OF CALIFORNIA CITIES – ORANGE COUNTY (ACC-OC) WASHINGTON, D.C. LEGISLATIVE ADVOCACY TRIP APRIL 17-20, 2023 Presented by Jessica Fewer, Senior Management Analyst

Item 26

DISCUSS AND PROVIDE DIRECTION ON THE REORGANIZATION OF THE CITY'S COMMISSIONS AND COMMITTEES Presented by Adria M. Jimenez, MMC, City Clerk

Item 27

DESIGNATE A COUNCIL MEMBER AS THE CITY'S VOTING DELEGATE AND ALTERNATE VOTING DELEGATE FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) GENERAL ASSEMBLY BUSINESS SESSION
Presented by Adria M. Jimenez, MMC, City Clerk

Item 28

CITY MANAGER REPORT

Item 29

COMMISSION/COMMITTEE APPOINTMENTS/REMOVALS

ADJOURNMENT